teamdetails.com
Online HR & recruitment
for arts people,
by arts people
2 new Box Office applications
Review applications11 outstanding references
Request references25 people ready for contracts
Generate contracts2 Right to Work checks expiring
Check Right to WorkCindy Cunningham (MCIPD)teamdetails has completely transformed our recruitment and onboarding and is superior to other applicant tracking systems I’ve used.
Onboarding one staff member or 100 can be done in minutes with the click of a button.
Head of HR
Edinburgh Science
Recruitment site hosted & branded for you
Request hundreds of references in 60 seconds
Super-fast paperless contracts & agreements
Right to Work, made easy
Personal emails, in bulk
Collect payroll & starter information
Include volunteers & contractors
Never worry about Data Protection
We are here for you
teamdetails was born after searching for a solution to the unique requirements of running a festival organisation.
Through continual development over 10 years, we now work with some of the largest festivals and venue operators in the UK.
Customers keep telling us how quick, easy & efficient they find teamdetails, and how they love our support. That’s because when you speak to us, you’ll speak directly to the developers.
Our team has decades of combined experience of arts management and event production. Whatever problem you're trying to solve, we can help.
Kirsten Stewartteamdetails has enabled us to provide an efficient, trusted, recruitment & contracting system.
I have been very impressed by the quality of the support that has been consistently provided.
HR & Payroll Manager
Edinburgh International Festival
Recruitment site hosted & branded for you
Provide a great applicant experience on mobile & desktop with editable vacancy pages, autosaved drafts and the ability to copy past applications.
Customisable application forms & attachments
Gather the right information for each role with our flexible application forms. A simple CV upload for a senior post? A multi-page form for seasonal staff? It's up to you.
Focus on what matters
Create rules to automatically highlight or hide specific answers - perfect for screening & disclosure questions.
Organise & collaborate
Tag and comment on applications to keep track of progress. Define any number of tagging structures to suit workflows for different roles and teams.
Check for vacancies
Right to Work, made easy
Conduct digital Right to Work checks using our integrated, Home Office certified, provider. You can also record any in-person checks you carry out.
Easily access details of any worker's status & restrictions at any time. Quickly identify any time-limited checks that are approaching expiry.
Super-fast paperless contracts & agreements
Configure any number of contract templates with fixed wording, editable sections, and employee data. Then issue individual contracts to all new staff in just a few clicks.
Better still, set up your contracts out of season and delegate issuing them when things are busier; confident they will have your exact wording.
New staff accept their contracts online, where they can be securely accessed at any time.
Personal emails, in bulk
Quickly contact anyone (or everyone) with our email merge tool. For more bespoke personalisation, edit individual messages before sending.
Create a library of standard templates to save more time and encourage consistency across your team.
Request hundreds of references in 60 seconds
Ready to make an offer? Referee details automatically pull through from applications. Select outstanding references, load a template, and email personalised links to your reference form. Automatically skip reference checks for returning staff, if you want.
Collect payroll & starter information
Gather bank details, tax forms, emergency contacts, and everything else you need for new staff. Returners can easily check & update their details from last time.
Rapidly add staff to payroll with our dedicated export flows for Sage Payroll, BrightPay, Xero, and more.
Cat Smithteamdetails is very easy to use, especially when managing a large volume of applications for temporary roles. The dashboard is great for tracking progress, from requesting references to issuing contracts.
Audience Services Manager
Edinburgh International Book Festival
Include volunteers & contractors
Keep everyone's information together, regardless of worker status. Volunteer agreements? Right to Work? Collect whatever is relevant for anyone working with you.
Staff passes
Request & review uploaded pass photos. Efficiently generate batches of passes that are ready for printing.
Equal Opportunities & custom reporting
Analyse your data with built-in reports including Equal Opportunities monitoring & custom spreadsheet exports.
Never worry about Data Protection
Keep everyone's data safe in our hosted platform. Security, continuous backup, and disaster recovery is built in.
Store personal information exactly as long as you need it, and no longer. With our data retention policies you can configure exactly how long teamdetails should store different types of data before automatically deleting it.
Invite all the users you want, and give them only the permissions they need. Meet your Data Protection Act obligations with our full access log and audit trail.
With teamdetails, GDPR compliance comes as standard.
Straightforward, predictable pricing
teamdetails is provided on an annual subscription, with a monthly payment option. We don't like hidden costs and optional features, so you get access to everything with unlimited applicants, jobs, employees, and users. The only extra is any digital Right to Work checks you choose to do1. Support, hosting, data retention and maintenance is all included. And, when you need any help, you'll be speaking directly to us — the developers.
teamdetails has been supporting some of the largest festivals and venue operators in the UK over the last 10 years. We're committed to providing the best HR platform available specifically for arts organisations and once you get a chance to experience it for yourself, we think you'll love it.
| Monthly Direct Debit | Annual invoice |
|---|---|
| £225 |
1 Our Home Office certified identity verification partner charges for digital Right to Work checks using pre-paid credits. Credits cost £3 each, and most checks will use a single credit.
All prices exclude UK VAT.
Save £675 on your first year
We're offering free setup and 25% off your first year's subscription if you sign up before the end of December 2024. Pay as little as £168.75 a month to get started.Charlotte CroneThank you for all your help over the festival and prior. teamdetails made a huge difference to my workload and the way in which we manage data.
Operations Manager
Assembly Festival